How to Print W2 in QuickBooks Online 2022

However, you don’t need to keep printing out all of these sheets on paper. If you’re using QuickBooks Online, there are different ways that we can allow you to print your forms without having to leave the website. The Form W-2, or the Employee’s Withholding Allowance Certificate, is an essential form of documentation that has to be given to your employee each year. This document is used by employers to calculate the amount of money they will take in taxes from their employees. The IRS requires employers to provide Forms W-2 for their employees by January 31st every year. In this article, we’ll go over how you can print a Form W-2 in QuickBooks Online for a company based in the United States.

The Most Effective Method to Print W2 Forms in QuickBooks Online

There are two options for printing W2 forms in QuickBooks Online: the QuickBooks Online Payroll service or the QuickBooks desktop software.

The QuickBooks Online Payroll service offers a few different ways to print W2 forms. The first option is to use the QuickBooks Online Payroll service to print W2 forms. With this option, you can either print the forms yourself or have the service mail them to your employees.

The second option is to use the QuickBooks desktop software to print W2 forms. How to Print w2 in QuickBooks Online With this option, you’ll need to export the data from QuickBooks Online and then import it into the desktop software. Once you’ve imported the data, you can print the W2 forms from within the software.

Which option you choose will depend on your needs and preferences. If you need to print a lot of W2 forms, or if you want to have them mailed directly to your employees, then using the QuickBooks Online Payroll service is likely your best bet. If you only need to print a few W2 forms, or if you’re already familiar with the QuickBooks desktop software, then using that program may be your best option.

What are the Benefits of Printing on Plain Paper?

Printing on plain paper has several benefits. First, it is much less expensive than printing on specialty paper. Second, it is more versatile and can be used in a variety of printers. Third, plain paper is easier to store and transport than specialty paper. Finally, plain paper is more environmentally friendly than specialty paper.

There are many benefits to printing on plain paper. Perhaps the most obvious benefit is that it can save you money. If you print your own documents, you won’t have to pay for expensive colored paper or ink. In addition, plain paper is more environmentally friendly than colored paper because it doesn’t require trees to be cut down and doesn’t produce harmful chemicals when it’s recycled.

Another great benefit of printing on plain paper is that it’s much easier to store. You can simply file away your printed documents in a filing cabinet or box, without having to worry about taking up too much space. And if you ever need to access a document, you can just pull it out of your file and scan it into your computer.

Finally, printing on plain paper can actually help you save time. When you print your own documents, you won’t have to waste time waiting in line at the copy center or dealing with jammed printers. You can just print out what you need and get on with your day.

See also: How to Reprint Check in QuickBooks

What are the Drawbacks?

When it comes to printing W forms in QuickBooks Online, there are a few potential drawbacks to keep in mind. First, QuickBooks Online may not be able to print W forms for all states. Secondly, even if QuickBooks Online can print W forms for your state, the process may not be entirely straightforward. Finally, you may need to take additional steps to ensure that your W forms are properly printed and filed.

One of the key drawbacks of printing W forms in QuickBooks Online is that the process can be quite time-consuming. In order to print a W form, you will first need to export the data from QuickBooks Online into a CSV file. Once the CSV file has been exported, you will then need to open it in Microsoft Excel and format it correctly. This can often be a very tedious and time-consuming process.

Another drawback of printing W forms in QuickBooks Online is that the quality of the printed forms can sometimes be quite poor. This is because QuickBooks Online does not allow for high-resolution printing. As a result, the printed W forms can often look blurry or pixilated.

Finally, another potential drawback of printing W forms in QuickBooks Online is that it is not always possible to print multiple copies of the same form. This can be problematic if you need to print multiple copies of a form for different employees or customers.

How to do it?

Assuming you have already logged into your QuickBooks Online account, follow these steps:

  1. From the left menu, select “Sales
  2. Select the “W Forms” tab
  3. Select the checkboxes next to the forms you wish to print
  4. Click on the “Print” button at the top of the page
  5. Choose your printer and click on the “Print” button in the pop-up window

Read also: How to Change Password on QuickBooks


Printing your W2 forms in QuickBooks Online is a quick and easy process. Simply follow the steps outlined in this article and you’ll be able to print your forms in no time. If you have any questions about the process, feel free to reach out to our support 1347-967-4079 team for help. If you have any specific query, also get in touch with the experts of QB Live Chat.

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